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Printer Buying Guide : Consider Print Volume

Printer buyers nowadays don’t just look at the printer price tag as the single mitigating expense. Focus is also directed on the cost of laser printer supplies that support printer operation. Nonetheless, Small and medium businesses (SMB) also need to consider the expense component of a small scale office printing solution when used over long periods of time; instead of just finding comfort in the acquisition of a printer and laser printer supplies arrangement that conforms to the budget and printing requirements of the workplace. It is therefore necessary  to invest in an office printing solution that can easily cope-up with the expanding printing requirements of a growing business. One aspect in a business solution that could push printing expenditure up is printer maintenance

A small desktop printer for instance will not be appropriate in an office setting. This multi-function printer class is designed for occasional use only and will not be able to sustain the wear and tear of regular, heavy print volume.  Looking at the printer anatomy, its internals consist of several mechanical moving parts that are bound to wear out faster when printer is used regularly. The parts in question are the rubber rollers of the print engine that cause paper to jam; distort images and print documents way-off center. Therefore, regular printer maintenance becomes necessary in this case which could amplify maintenance costs.

Business type printers on the other hand are designed for high volume printing, thus, printers of this class are outfitted with fewer moving parts and practically with no rubber rollers. Larger printers therefore do not require printer maintenance, servicing, repairs and parts replacement – more often, when compared to smaller printers. With most large-scale printers, the OPC Drum unit is built into the toner supply chamber so that the user can actually instigate toner cartridge refills using toner refill kits every time the cartridge runs out of toner and until the end life of the OPC Drum. This type of cartridge design will totally eliminate printer maintenance work on the OPC Drum; a flaw with smaller laser printers where the OPC Drum is replaced on a fairly regular basis.

Small printers are also supplied with low-yield toner cartridges that can only deliver as much as 800 pages per cycle. Thus, the user needs to replace cartridges regularly. Consequently, frequent cartridge replacement raises toner consumable expenditure commensurately. In contrast, the larger printers come with high volume laser printer cartridges that can easily print 10,000 pages; to therefore reduce printer cost per page drastically. Large printers also deliver fast printout times, some at the rate of over 50 pages per minute. Now that obviously eliminates waiting time and presumably increases personnel efficiency.

When investing in a printing solution, always consider print volume requirement as a catalyst to choosing a printer.

Credit: freedigitalphotos.net

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